Plan Your Rio in 30 Minutes.
Talk with Bryant. We confirm dates, size up your group, and pick the experiences that actually fit. No pressure to book on the call.
"Jonas made us feel incredibly safe and valued from the moment we met. Our New Year's trip was everything we hoped for and more."
Schedule the call
Pick a time.
Bring dates, group size, and dream Rio moments. No deposit needed.
Prefer text first?
Send the 4 basics.
We reply within 24 hours, usually the same day. Prefer email? bookings@blackbrazilexchange.com
Lock your dates with a deposit
The free call comes first. If you already know you want to reserve dates, a 30% deposit locks the calendar after we confirm the team. Refundable for 14 days after you pay, unless the trip starts within 30 days.
Use the deposit amount that matches the trip total. If your trip needs a custom amount, ask on the call and we send the right link.
Refund terms: Refundable for 14 days after payment unless your trip starts within 30 days. Postponement is always available. Flights and stays follow the airline's or the host's rules.
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Quick answers
Do I have to pay anything to book the call?
No. The call is free. A 30% deposit to lock your dates is optional. You only pay it if you want to reserve confirmed dates.
Is the deposit refundable?
Fully refundable for 14 days after you pay it. After that 14 day window it's nonrefundable, since we've already committed your team and any tickets bought in advance. Postponement to a later date is always available, no questions asked. Flights and stays follow the airline's or the host's rules.
Note: deposits paid within 30 days of your trip start date are nonrefundable from the moment they are paid because there is no time to fill the spot if you cancel.
What if I'm not sure on dates yet?
Take the call anyway. We can chat ranges and lock in once you're sure. Most people book 2 to 6 months out.
Do I need a visa for Brazil?
Yes, US passports need an eVisa. It's fully online, $80.90, good for 10 years, and most people finish it in about 30 minutes. We wrote up every step: the Brazil visa walkthrough.
Do you book my hotel and flights?
Yes. For every trip we book your flights and your stay: you approve the fare and the place in writing, we book and pay, and both go on your quote at the price we pay. You pay for each one when you approve it. The airline's fare rules and the host's cancellation policy pass to you unchanged; you see them before you approve.
How much is the deposit?
30% of your trip total, paid upfront to reserve confirmed dates. Common deposits are $150 for about a $500 trip, $450 for about a $1,500 trip, $900 for about a $3,000 trip, and $1,050 for a $3,500 flagship trip. The remaining 70% is due 2 weeks before arrival and is refundable until that point.
Will I talk to Bryant directly?
Yes. Bryant runs every intake call personally.
What if BBE has to cancel?
A full refund of what you paid BBE, every time. For flights and stays, the airline's or the host's rules decide, and we help you claim it and rebook. Plus we work with you on rebooking dates at no penalty.
What if Carnival or an event gets moved or cancelled?
Mega events have moving parts. If an organizer reschedules a parade, a camarote, or a party, we move you onto the new date or the closest equivalent at no penalty from us. If something is cancelled for reasons outside anyone's control (weather, strikes, public health or government orders) and cannot be replaced, we refund every dollar we have not already committed on your behalf. We never keep money for a night that did not happen on our side.
Should I buy travel insurance?
Yes, and this is not a sales pitch, since BBE does not sell it. For a trip built around a fixed date like Carnival or New Year's Eve, a policy with trip cancellation and medical coverage protects you from the things none of us control: a missed flight, an illness, an emergency at home. We'll point you to reputable providers on your call.
How do Sambadrome and party tickets work?
Tickets to the Sambadrome, camarotes, and specialty parties are issued by third party vendors and organizers, and we source them for you. They sell out early, and once an organizer sets its terms, those terms govern that ticket: some are nonrefundable or nontransferable even when the rest of your trip stays flexible. We tell you in writing which is which before you commit to any of them, so nothing surprises you later.
The road from here
How a BBE trip works.
Thirty minutes, free, on Google Meet. Tell us who is coming, when, and what kind of trip you want.
The plan and the price, in writing, before you pay anything.
Thirty percent locks the calendar after we confirm the team. Refundable for 14 days.
Por Dentro notes before departure. Your Experience Concierge meets you on the ground.
Grab the free Rio Starter guide
The neighborhood, money, safety, and "first night" basics. No email gate, no upsell. Read it before you book the call.
See all itineraries first
From a 2 day taster to a 14 day Carnival run. Compare formats, group sizes, and price ranges before the call.
Refer a friend, get paid
Send someone our way and we pay you cash for every friend who books. The reward scales with the trip they choose.
Your friend just mentions your name on the free planning call and pays their deposit. You get paid cash within 7 days of the deposit clearing. No app, no referral code.
See the full program (PDF) → (opens in a new tab)